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Memento : Issue 16
bytes New standard for records storage We have released a new Records Storage Standard to help agencies assess the future storage needs of their temporary value records. Following changes to our custody policy and the expiry of the common use arrangement Buyers Guide 240 last year, we developed the standard to give agencies much needed direction in procuring records storage services from industry providers and developing in-house storage services. We reviewed Buyers Guide 240, which expired in September 2000, to gauge its effectiveness during its years of operation and to provide us with agency and industry feedback on associated storage issues. In developing the standard, we also looked closely at new storage standards from Great Britain, New Zealand and New South Wales and held discussions with representatives of Archives New Zealand and the State Records Authority of New South Wales. The new storage standard and the Buyer 's Guide review are available on our website at naa.gov.au/recordkeeping/storage/summary.html. For further information contact John Brunker on email@example.com. Last year we asked agencies for their views on recordkeeping. The survey results, totalling over 200 pages of graphs and text, will help us to develop ways of improving recordkeeping in the Commonwealth and to measure our progress against this aim. We won't be analysing the results in detail all at once, but our expert consultants from ORIMA have drawn some general conclusions which will help us assess our existing strategies and formulate new ones. Their report is available now on our website and makes fascinating reading. To check out the survey results, see 'What's new' on the recordkeeping section of our website at www.naa.gov.au/recordkeeping A big thanks to all those who participated in the survey! International standard on records management Australia has been in the fortunate position of having an Australian Standard to govern the management of records since 1996. Australian Standard AS 4390, Records Management underpins much of the Archives' e-permanence advice. Now the international community is deciding whether to adopt a similar standard. A committee of the International Standards Organisation (ISO) has prepared and circulated a Draft International Standard (ISO DIS 15489) drawing heavily from the work done in Australia. Archivists and records managers from Canada, France, Germany, Ireland, the Netherlands, Sweden, the United States, the United Kingdom and Australia have participated in the drafting process, and in the next few months all ISO member countries will vote on acceptance of the draft as an international standard. If ISO DIS 15489 receives unanimous approval it will be published for use throughout the world and adopted by all ISO members. The international standard will be accompanied by a more detailed technical report that will provide a set of generic methodologies to help organisations implement the standard. Jill Caldwell, Director of Collection Documentation at the Archives, attended a working meeting in Stockholm in November 2000, where an Australian proposal to restructure the technical report was accepted. Countries participating in this work will be asked to comment on the Stockholm draft. It is hoped that the standard and the technical report will be ready for publication by mid 2001. 10 memento january 2001