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Memento : Issue 18
Then our new storage standard is for you. The Standard for the Physical Storage of Commonwealth Records identifies the key issues that government agencies should consider when storing records in- house or with a commercial provider, and provides criteria for assessing these facilities. The standard fills the vacuum left when Buyers Guide 240 expired in September last year. However, the new standard is a code of best practice for the storage of records rather than a certification tool for commercial providers. It also covers the storage of temporary records and records of archival value still in agency custody; security-classified material by commercial providers; and records in multi-purpose facilities. Want to know more? Look under 'Recordkeeping' on our website at www.naa.gov.au or email Anne Robertson at firstname.lastname@example.org. 14 memento september 2001 Did you know that you can be fined more than $2000 for destroying a Commonwealth record without permission? Recent amendments to the Archives Act mean that penalties are now expressed in terms of units rather than in monetary terms. The penalty for unauthorised disposal, previously $2000, now amounts to 20 'penalty units'. A penalty unit is currently equivalent to $110, so the fine is now $2200. If you have concerns about the disposal of Commonwealth records, email us at email@example.com. For more information, go to 'Recordkeeping' at www.naa.gov.au. bytes Need help designing or choosing storage facilities for your corporate records? Everything you need to know about records storage Caught in the Act New manual for metadata B? Finding information on the web can be like looking for a needle in a haystack. That's why all Commonwealth agencies are required to use standard Australian Government Locator Service (AGLS) metadata to describe their online information and services, and to follow our metadata guidelines. Portals are another way that government agencies are improving access. They provide a single entry point to information and services for particular groups or on particular topics, in ways that cut across government administrative structures. We have recently consolidated guidelines for creating metadata for web resources, including portals, into the Commonwealth Implementation Manual: Australian Government Locator Service (AGLS) Metadata. The manual is available at www.naa.gov.au/agls. Questions can be sent to Andrew Wilson at firstname.lastname@example.org.