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Memento : Issue 28
Summer--Autumn 2005 MEMENTO 9 Good digital records require good software. Government agencies need to consider many complex requirements when deciding which electronic records management software to purchase. To help them do so, the National Archives has released Functional Specifications for Records and Information Management Systems. This latest addition to our e-permanence suite of standards and guidelines is currently available as a draft on our website and we are seeking comments on it until January 2006. The Functional Specifications for Records and Information Management Systems comprises a set of technical instructions to help government agency staff select and implement the most suitable systems. It identifies the requirements that an information management system must meet in order to achieve a satisfactory standard of recordkeeping. Staff can incorporate the specifications in their tender documentation, with little or no modification, or use them as a starting point to develop their own specifications to meet their agency's needs. They can also use the specifications when auditing the recordkeeping functionality of their existing systems or when they wish to upgrade an existing system. The specifications are designed to meet the particular recordkeeping requirements of the Australian government and are fully compliant with the Australian Standard for Records Management, AS ISO 14589. They apply specifically to records management software but can also be used to specify minimum recordkeeping functionality for business systems. It's all in the system! Recordkeeping news New customer service centre The National Archives has a new customer ser vice centre for those seeking our advice and assistance. The centre is designed to handle requests centrally and gather business intelligence at the same time. One of the ways the Archives hopes to help government agencies is by building a comprehensive picture of our interactions with them. This will Recordkeeping Training The National Archives offers a range ofr e c o rdke eping tr aining to pe ople working for Australian government agencies. Designing and Implementing Recordkeeping Systems (DIRKS) training dates are listed below. Introduction to DIRKS 23 Feb, 20 Jul, 22 Nov, Canberra DIRKS workshops Step A 15 Mar, 16 Aug, Canberra Step B 3 May, 20 Sep, Canberra Step C 31 May, 18 Oct, Canberra For more information, please look under Recordkeeping -- Training on our website at www.naa.gov.au or ring (02) 6212 3764 to discuss your needs. Recordkeeping contacts For advice on recordkeeping standards and guidelines, including DIRKS, appraisal and metadata Tel: (02) 6212 3610 Fax: (02) 6212 3989 Email: email@example.com Web: www.naa.gov.au/recordkeeping Preservation and disaster recovery Tel: (02) 6212 3424 Audiovisual preservation Tel: (02) 9645 0104 allow us to be better informed and proactive about the advice we provide. We are maintaining our current hotlines so the changes should be invisible. Agencies should use the hotlines below for all recordkeeping advice and assistance including disposal, training and transfer. Tel: (02) 6212 3610 Email: firstname.lastname@example.org