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Memento : Issue 19
Latest developments to our collection database RecordSearch mean that from 2002 government agencies will be able to send transfer proposals, request loans of items and track their progress -- all electronically. For updates on the progress of these new services, look under 'Lending and Transfer ' in the Recordkeeping section of our website at www.naa.gov.au. 6 memento january 2002 Launched in March 2000, our Designing and Implementing Recordkeeping Systems (DIRKS) Manual was developed to provide Commonwealth government agencies with practical advice on how to improve their recordkeeping and information management practices. Since then we have revised the manual, drawing on the experience of Commonwealth agencies and consultants in using the manual and aligning it with the new international standard ISO 15489, Information and Documentation -- Records Management. The revised version incorporates material from the Appraisal Guidelines for Commonwealth Records, previously a separate publication, together with advice on developing a records disposal authority as an appendix. The revised manual, called DIRKS: A Strategic Approach to Managing Business Information, is now available on our website at www.naa.gov.au under 'Recordkeeping'. The PDF version can be downloaded and printed for those who want to read it cover to cover. Another new recordkeeping tool for Commonwealth agencies is the DIRKS Documentation Database, which can be used to manage and analyse information collected during the DIRKS process and to develop a records disposal authority. A CD-ROM containing the database and user manual is available free to all Commonwealth agencies. The database will be available from mid-February in Microsoft Access 97 or 2000. For more information contact firstname.lastname@example.org. bytes Moving records in and out -- online! I n an exciting development Standards Australia has asked the AGLS Working Group to form a subcommittee of IT-21, Records Management Standards, to develop the AGLS metadata element set as a national standard. The AGLS User Manual will be rewritten as two separate documents (the standard and a usage guide) and distributed for public comment. The process of refinement and eventual adoption should take about 6 months. The AGLS Working Group includes representatives of Australian government agencies, research and academic institutions, State and Territory governments, and the private sector. To become a subcommittee of IT-21, the membership of the working group will be broadened to include representatives from local government, the museums community, and relevant peak industry bodies. Thanks for the memories People who visit our reading rooms, search our website, view our exhibitions and use our records may rarely, if ever, have met the government staff who care for the wonderful archival treasures that become part of our collection. The retirement of the Attorney- General's Department archivist, Gay Shorter, is an opportunity for us to acknowledge her contribution and those of other agency staff in ensuring the survival of their agencies' records for future use. We thank Gay for her great contribution over many years and all those who continue this valuable work. DIRKS re-done AGLS goes national! Colleen McEwen, our Director of Information Management, with Gay Shor ter (right).