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Memento : Issue 20
9 Transfer, lending and location We are working towards enabling agencies to do business with us online. This will include submitting lending requests and transfer proposals, and tracking their progress, through RecordSearch on our website. We advised agencies that online facilities would be available this year, but the implementation has been delayed. We need to ensure that the recently introduced new module for physical control of records within the Archives is operating smoothly before asking agencies to use it. We will be seeking agency input as we work on developing the online system, procedures and training material. For more information, see Archives Advice 55 - Lending and transferring records online under 'Publications' on our website at www.naa.gov.au. For updates about our online services, click on the 'Lending and Transfer' link under 'Recordkeeping'. When a house burns down, ever ything in it burns too --- family photographs, letters, books and other per sonal treasures. You can rebuild a house , but per sonal collections are irreplaceable . Also at risk are your impor tant per sonal documents --- bir th cer tificates, pass- por ts, tax records and the like . Loss of these can be a real headache , as it means chasing up copies or replacements. So how can you protect your personal archives from fire? The best solution is to purchase a special fireproof cabinet. These are readily available in a variety of sizes. The outlay cost may seem a little high, but compared with the cost of losing your per sonal items it is insignificant. Also, it's a one-off cost --- you won't need to replace it unless (in the wor st case scenario) you actually have a fire. If this happens you will see the merit in replacing the very thing that preser ved your precious photos and documents. Another way to safeguard items of personal value is to make them easily por table in the event of an emergency, by storing them in a sturdy bag or suitcase . Of course , in an emergency you won't have time to carry too much, so it's best to keep the contents to a minimum. Useful to keep it handy too, so you can grab it and run. It goes without saying that fire is extremely damaging to paper-based materials. Never theless, some paper items do sur vive a fire. Unfor tunately those that do are usually greatly weakened or par tially damaged due to the heat. If after a fire you find that some papers have sur vived, even par tially, proceed with caution -- just picking them up can cause them to cr umble. If you salvage anything, try to copy it immediately because it will never be robust again. Fahrenheit This image shows all the horror and tragedy of an Australian bushfire, as a couple watch their home explode in flames during disastrous fires in Tasmania on 7 February 1967. 451 One of the saddest aspects of the devastating summer fires in New South Wales was the loss of people's precious mementos. NAA: A1200, L69338 Recordkeeping training Training for Commonwealth recordkeepers 15 May 2002, Adelaide 27 June 2002, Canberra 21 August 2002, Canberra Introduction to DIRKS (previously 'Working with DIRKS') 22 August 2002, Canberra The more detailed practical DIRKS workshops are being programmed as needed for Commonwealth agencies under taking DIRKS projects and also for recordkeeping consultants. Please ring (02) 6212 3764 for fur ther information. Please see our training calendar under 'Recordkeeping' on our website at www.naa.gov.au. may 2002 memento