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Memento : Issue 21
We are pleased to endorse the new Australian Standard for Records Management AS ISO 15489-2002 for use in Commonwealth government agencies. The new standard replaces AS 4390-1996: Records Management and is consistent with International Standard ISO 15489, which was launched in October 2001. There are two parts to the new standard: Records Management -- Part 1: General, which provides a framework for recordkeeping in the form of principles and policy, and Records Management -- Part 2: Guidelines, a supplementary technical report that provides additional detail and guidance to help organisations implement part 1. We are progressively updating our e-permanence suite of recordkeeping standards, guidelines, training courses and products to reflect the new standard. Further information can be found on our website at www.naa.gov.au/recordkeeping/ rkpubs/advices/advice58.html 6 memento september 2002 Robert Garran, the first Secretary to the Attorney-General's Department, and at 33 years of age surely the youngest ever, created the first record of the Commonwealth of Australia. In his memoirs, he wrote: ... I was both head and tail of my Department, being my own clerk and messenger. My first duty on 1st January  was to write out in longhand the first number of the Commonwealth Gazette and send myself down to the Government Printer with it. The next big job was to arrange the elections for the first Federal Parliament. (Prosper the Commonwealth, 1958) Now, 101 years later, the Attorney-General's Department has again registered a first in Commonwealth recordkeeping by being the first Department of State to complete a project using our new DIRKS methodology. The project has created a solid base for the department's future recordkeeping and produced a records disposal authority that sets out the arrangements for the retention of records that date from its origin in 1901 to the present. A century after its creation, the Attorney-General's Department is still a central policy department responsible for one of the Commonwealth's first functions, the administration of law. While its activities extend far beyond its initial role of providing legal advice to government and drafting legislation, it remains a vital part of the legal framework that underpins our democratic system. The preservation of its records enables the government to be held to account for its actions, now and in the future. For this reason, its records are relevant to all Australians. Thanks to the department's commitment to good recordkeeping practices, its important records, whether written in longhand, typed or recorded electronically, will continue to be maintained for future generations. first... again! Anne-Marie Schwirtlich, our acting Director-General, and Peter LeRoy, General Manager of Information and Knowledge Services at the Attorney-General's Department, with the Department's records disposal authority. A new Australian standard for records management Recordkeeping TRAINING Training for Commonwealth Recordkeepers 23 October 2002, Canberra Introduction to DIRKS (previously 'Working with DIRKS') 24 October 2002, Sydney 21 November 2002, Canberra The more detailed practical DIRKS workshops are being programmed as needed for Commonwealth agencies under taking DIRKS projects and also for recordkeeping consultants. For more information, please look under 'Recordkeeping -- Training' on our website at www.naa.gov.au or ring (02) 6212 3764. ATTORNEY-GENERAL'S DEPARTMENT