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Memento : Issue 22
Even government agencies need a regular health check-up, as the Australian Public Service Commission shows in its State of the Service report. To measure the health of the Australian Public Service's recordkeeping systems, the Commission surveyed almost 100 agencies about their recordkeeping policies and procedures, staff training in recordkeeping, management of electronic records, arrangements for disposing of records, and procedures for reviewing their recordkeeping performance. The report stated that the results were 'reasonably encouraging' for many large and medium sized agencies, but noted that some agencies -- especially many small ones -- needed to address their recordkeeping requirements, including electronic recordkeeping. The State of the Service report, together with the Australian National Audit Office's recordkeeping audit report and our own recordkeeping survey, provides valuable information about the state of recordkeeping in today's Commonwealth Government. We will continue to work with the Australian Public Service Commission to promote the benefits of good recordkeeping and to gauge agencies' progress in this vital area. The 2002 State of the Service report is available on the Commission's website at www.apsc.gov.au. Checking the pulse Do you have records stored in your filing cabinet or on your computer? What happens when someone else needs to use those records? We are currently compiling training materials to help people working for the Commonwealth government make appropriate decisions about the records they create. Topics include employees' recordkeeping responsibilities, when to make a record and where to keep records. The training materials include a booklet and ready reference card for all staff, along with training notes and slides which records and information managers can present to the staff in their organisations. The materials will be ready early in 2003 -- so watch out for 'Mad Dog', coming to a desk near you! Coming to a desk near you! Car toon by Hinze/Scratch! Media Training update Between March and June 2003, we will be offering a full range of the revised DIRKS training (Introduction and Steps A, B and C), as well as more 'Training for Commonwealth Recordkeepers' workshops, which include a module on sentencing, and AGLS training. For more information, look under 'Recordkeeping - Training' on our website at www.naa.gov.au. january 2003 memento 7