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Memento : Issue 24
To inform Commonwealth employees about their recordkeeping responsibilities, we have produced a training package for agencies called Keep the Knowledge -- Make a Record! It explains what records are, what kinds of records employees should make and keep, and when they can access and dispose of records. Dr Peter Shergold AM, Secretary of the Department of Prime Minister and Cabinet, recently endorsed our record- keeping message to employees and the new training package. He said: 'It is a rare day at the office when I don't need a record. 'Whether written briefs, email inter- changes or file notes of meetings or telephone discussions, records are essential to each of our jobs. They are also the foundations of accountability for decisionmaking. The manner in which we create, manage, secure and access records plays a key role in how well we can serve the government of the day and deliver programs to the public. 'Given the complex nature of public policy issues, the creative process often twists and turns in unexpected ways until new policies, legislation and adminis- trative procedures emerge. It is vital that those changes of direction, meanders and dead-ends be carefully recorded. Such records are not just of value for understanding the past -- they ensure scrutiny in the present and provide the basis for new initiatives in the future. 'I warmly welcome the initiative of the National Archives of Australia in promoting more effective recordkeeping. For each of us the message is the same: Keep the knowledge -- make a record!' September 2003 MEMENTO 11 Cartoon by Hinze/Scratch! Media Message from the top RECORDKEEPING CONTACTS For advice on recordkeeping standards and guidelines, including DIRKS, appraisal and metadata Tel: (02) 6212 3610 Fax: (02) 6212 3989 Email: firstname.lastname@example.org Web: www.naa.gov.au/recordkeeping Preservation and disaster recovery Tel: (02) 6212 3424 Digital preservation Tel: (02) 6212 3694 Audiovisual preservation Tel: (02) 9645 0104 Keep the Knowledge -- Make a Record! can be viewed on our website at www.naa.gov.au/recordkeeping/training/keep/package.html. Whether you are a Departmental Secretary or have just started in your first job, making and keeping records of your business is essential. Records help you know what has been done and are vital if you have to convince others of your actions -- whether to the Senate Estimates Committee, a court of law or your clients.