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Memento : Issue 26
‘In this new era of e-government, Australians will not need to know about the structures of government in order to be able to deal effectively with it.’ Senator the Hon. Richard Alston, Minister for Communications, Information Technology and the Arts, ‘Better Services, Better Government: The Federal Government’s E-government Strategy’, November 2002 People looking for online government information or services do not necessarily know where to start looking or what words to use in their search. As part of the government’s online strategy, we helped develop a thesaurus called AGIFT (Australian Governments’ Interactive Functions Thesaurus) to help people search for online government resources using plain English. The thesaurus provides consistent terms for government agencies to use when describing their functions. AGIFT is especially designed to help people search government entry point websites, such as www.fed.gov.au, when they are not sure which terms to use or which level of government is responsible for the service or information they need. By linking plain English words with terms used by governments, the thesaurus points users to the relevant services or information and the agencies that provide them. The following example shows how AGIFT works: The first edition of AGIFT was released in 1999. The second edition, to be released in late June 2004, has been expanded with the addition of new terms, explanations and cross-references for nearly 600 terms in the thesaurus. About 8,000 natural language terms and phrases have been linked to government terms in the thesaurus. Look out for the new edition of AGIFT on our website at www.naa.gov.au/recordkeeping/ gov_online/agift/summary.html I’m looking for information on natural calamities AGIFT terms Natural Disasters Earthquake monitoring Flood abateme Disaster relief ant Application Disaster relief Agency responsible Geoscience Australia Centrelink In plain English calamities = disasters o accidents New edition of AGIFT Signed, sealed, delivered Paper records have been around for a long time. Proof of their credibility is visible and tangible – official letterhead, dated and witnessed signatures, sealed envelopes. Not so with e-commerce . Techno- logies such as digital signatures and encryption are e-commerce’s answer to this quandary. We have recently developed recordkeeping guidelines for government agencies using these technologies, c alled Record- keeping and Online Security Processes: Guidelines for managing Commonwealth records created or received using authentication and encryption. Complementing the guidelines is the General Disposal Authority (GDA) for Encrypted Records Created in Online Security Processes. The GDA allows for the disposal of encrypted versions of electronic transactions as long as unencrypted or decrypted versions are kept in agency recordkeeping systems. The GDA and guidelines will be available on the recordkeeping section of our website under ’Recordkeeping publications‘ at the end of May. 8 MEMENTO News from the National Archives