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Memento : Issue 27
To help government agencies improve their management of digital records, we have added several new online products to our suite of recordkeeping standards, guidelines and manuals. Digital Recordkeeping: Guidelines for Creating, Managing and Preserving Digital Records covers all aspects of digital recordkeeping, including creating, capturing, managing, storing, securing, preserving, and providing access to digital records. It also covers their disposal and transfer to the Archives. Digital records include electronic messages, web-based records and encrypted or authenticated records. The guidelines also provide an overview of our XML-based approach to long- term preservation of digital records. They apply to those that have been 'born digital' as well as those that have been converted into digital format. The Digital Recordkeeping Self- Assessment Checklist, a companion publication, is designed to help government agencies evaluate their management of digital records and identify areas for improvement. Recordkeeping and Online Security Processes and the General Disposal Authority for Encrypted Records Created in Online Security Processes provide advice on the use of authentication and encryption technologies. These technologies help ensure that business transactions conducted online are trustworthy, confidential and secure. But the technologies also pose significant recordkeeping challenges. The guidelines examine the issues and provide advice on how agencies can meet their security and recordkeeping needs. The companion disposal authority allows for the disposal of encrypted records created during online security processes, subject to certain conditions. The new products, together with further information on other digital recordkeeping initiatives, are available on our website at www.naa.gov.au/recordkeeping/er/ summary.html Recordkeeping contacts For advice on recordkeeping standards and guidelines, including DIRKS, appraisal and metadata Tel: (02) 6212 3610 Fax: (02) 6212 3989 Email: email@example.com Web: www.naa.gov.au/recordkeeping Preservation and disaster recovery Te l : (02) 6212 3424 Digital preservation Te l : (02) 6212 3694 Audiovisual preservation Te l : (02) 9645 0104 Audit Office. This disposal authority, released on 28 April 2004, is just one of the products of the Audit Office's DIRKS project. DIRKS is a standard methodology for designing and implementing recordkeeping systems. These and other disposal authorities can be viewed online in the recordkeeping section of our website under 'Disposal', at www.naa.gov.au/recordkeeping/disposal /summary.html. Training DIRKS workshops Step B -- 7 September 2004, Canberra Step C -- 19 October 2004, Canberra For more information, please look under 'Recordkeeping -- Training' on our website at www.naa.gov.au or ring (02) 6212 3764 to discuss your needs. records for good public administration and ensuring that digital records are not carelessly or unthinkingly deleted. 'Without concerted action,' he warned, 'we are threatened with digital amnesia ... Records are not just of value for understanding the past; they ensure scrutiny in the present and provide the basis for new initiatives in the future. ' Members of the Initiative are the National Archives of Australia, Archives New Zealand, Public Record Office Victoria, State Records New South Wales, Queensland State Archives, State Records of South Australia, Archives Office of Tasmania, State Records Office of Western Australia, Territory Records Office Australian Capital Territory and the Northern Territory Archives Service. The full text of Dr Shergold's speech is available at www.pmc.gov.au/docs/ shergold260504.cfm. Digital recordkeeping products Left to right: Dr Peter Shergold, Secretary of the Department of Prime Minister and Cabinet, with representatives of the Digital Recordkeeping Initiative: Ross Gibbs, Director-General of the National Archives, Dianne Macaskill, Chief Archivist of Archives New Zealand, and Justine Heazlewood, Director and Keeper of the Public Records at the Public Record Office Victoria.